Do you ever find yourself travelling to foreign destinations for four hours just to have a three hour meeting?

Have you ever been in a situation where you really need to talk to a few people in real time but end up phoning them individually over and over again?

Audio Conferencing is the Solution.  It saves you money, time and valuable energy

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What is audio conferencing?

• This is a service that allows 3 or more people to be linked together through a telephone call.
• All the people involved in the conference can hear each other and can also be speaking interactively.
• Some people call it phone conferencing or teleconferencing.

Who needs audio conferencing?

• Audio conferencing is perfect for people who regularly attend meetings with others who are scattered around the country or world.
• It is also perfect for people who just do not have the time to travel to meetings.
• It is also suitable for firms with tight travel budgets as it is much cheaper than actual travel.

Who is considered the chairman of a conference?

• This is the person who hosts the conference and organises it.
• He/she is the one who is billed for the charges of the conference.
• The chairman can also decide which people can only listen and not talk in a conference.

How is Audio Conferencing arranged and how does it begin and end?

• The chairman of the conference first decides the time for the conference.
• He/she then reserves the time and a number with the provider online.
• Once the conference has been booked all the attendants will receive an email invitation providing the conference date, conference time, conference subject, phone number to call and a PIN to quote when he/she enters the conference.
• Hours before the conference is set to begin, all attendants are sent reminders by SMS message (the chairman decides the time these reminders are sent).
• To enter a conference a person simply calls the number and quotes his/her PIN.
• The conference begins when two or more people have entered.
• To leave a conference, you simply have to put down the phone.
• A conference ends when the last person puts down the phone.

What is the maximum number of people who can take part in a single conference at once?

• The provider’s standard package allows up to 20 people to be involved interactively in a conference.
• But as many people as you require can be arranged, at an extra cost

Is it possible to involve mobile phones in a conference?

• Yes, but the downside is that mobile phone connections tend to be quite poor and a person may be disconnected from the conference if their mobile phone connection fails.

What additional services are provided with the provider’s Audio Conferencing?

• Once you are registered you’ll be assigned a permanent personal conference telephone number (always starts with 0207) that will always be dedicated to you.
• This means the conference facility will be always available to you (because no one else will be sharing the same number) whenever you want it without reservation.
• This is particularly useful when you need to host an emergency conference (e.g. in 2 minutes time) because all you need to do is to inform all the attendants to dial your personal conference number at your requested time.
• This service is perfect for firms that have frequent meetings that cannot be scheduled.
• You can utilise our online booking facilities to present a more professional image to your attendants who might be your potential clients or business partners. This includes the FREE email invitation and SMS reminder service we mentioned in earlier.
• Operator assisted conferences: There will be an operator standing by during the conference who will help with any problems if they arise, who can be contacted by pressing *3. The operator will also introduce every attendant when they first log in.
• Recording of conferences: You can have the option to record the conference if you wish.
• Playback.  Anybody in the conference can playback any pre-recorded information that he/she has.

 
What protection methods are provided to make a conference as secure as possible?

• We guarantee that the connection is secure.
• We can also offer password confirmation when people enter a conference.
• There are also other methods available, so please call us if you would like to know more.

How much do I pay?

• You have the option to become a subscriber which gives you a discounted rate per minute if you are a frequent user, or you can choose to pay per use (Non-Subscriber).
• If you are a Subscriber there is a £26/month subscription fee charged to your account, but you can benefit from as low as 8.5p/min for the connection.
• E.g. You arrange a conference for 4 attendants (Mr. A, B, C and yourself). Mr. A left 10 minutes after the conference starts, and the rest of you stay for another 10 minutes. In this case you (as a chairman) will be charged: 8.5p * 10 (Mr. A’s connection fee) + 3 * 8.5p * 20 (Mr. B, C and your connection fee) = £5.95 in total for your whole conference.
• If you are a Non-subscriber you do not need to pay any subscription fee. All you need to pay is 12p/min connection fee.
• E.g. You arrange a conference for 4 attendants (Mr. A, B, C and yourself). Mr. A left 10 minutes after the conference starts, and the rest of you stay for another 10 minutes. In this case you (as a chairman) will be charged: 12p * 10 (Mr. A’s connection fee) + 3 * 12p * 20 (Mr. B, C and your connection fee) = £8.40 in total for your whole conference.

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